Contracts and Written Communications Analyst (Procurement and Contracts Specialist 1)

 

Initial Posting Date:

08/21/2023

Application Deadline:

09/05/2023

Agency:

Department of Human Services

Salary Range:

$3,885 - $5,936

Position Type:

Employee

Position Title:

Contracts and Written Communications Analyst (Procurement and Contracts Specialist 1)

Job Description:

We are proud to be an Equal Opportunity Employer. We are actively working to build an equitable agency with the

Equity North Star

as our guide toward our vision of an agency free of racism, discrimination and bias. We believe that teams in which everyone can show up as their full authentic self are key to creating a thriving workforce that can better serve communities. We welcome members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to apply.

Do you want an opportunity to build a career with an agency that is committed to fostering a culture of inclusion where every person knows they belong, feel empowered to bring their whole self to work, and is inspired to grow? Do you have procurement experience and collaborating with diverse teams? If so, we want to hear from you!

We are seeking a Contracts and Written Communications Analyst (Procurement and Contracts Specialist 1) to join our Community Services and Supports team. You will provide program assistance administrative research, analysis, evaluation and/or data/fiscal analysis to Community Services and Supports Unit policy and program analyst staff and program manager who administer multiple federal grants, sub-grantee contracts, conduct program monitoring, establish policy, write administrative rule, and provide technical assistance and training on a statewide basis to the Aging and Disability Resource Connections ADRC/Area Agencies on Aging AAA network.

Oregon Department of Human Services (ODHS), A place to belong and make a difference!

• When you join the

  ODHS

  , you join a community of over 10,000 employees dedicated to serving and helping Oregonians achieve wellbeing and independence through opportunities that protect, empower, respect choice, and preserve dignity.
• Connect with ODHS Employee Resource Groups (ERGs) and find a place to belong, build community and participate in shared learning. ERGs are employee-driven committees that support each other as well as the ODHS’ overall mission and vision.
• We are committed to building an antiracist and equitable agency. Equity is foundational to our role as a human services agency and we are committed to integrating equity into all we do. The

  Equity North Star

  has four points that explain the agency's goals related to equity, inclusion, and racial justice.
• We know that life is unpredictable and ODHS cares about keeping you well. Enjoy a work-life balance, 11 paid holidays a year, flexible work schedules, and

  competitive benefits packages

  including health, dental, vision and much more!

What you need to qualify

Three years’ paraprofessional or technical-level experience in a related field such as general business, accounting, contracts, purchasing, or project administration support.

OR

A bachelor’s degree will substitute for the experience.

A one-year certificate in supply chain, logistics management, procurement, or a related field will substitute for one year of experience.

Essential attributes

We are looking for candidates with:

• Experience with writing, coordinating and managing contracts preferred.
• Ability to work independently and manage workload with strong organizational skills, excellent attention to detail, and the ability to multitask.
• Experience providing excellent customer service to diverse groups.
• Excellent communication skills, both verbal and in writing, including the ability to provide technical information clearly and efficiently.

Please be sure to clearly describe how you meet these attributes within your application materials. These attributes will be used to determine which candidates will be selected to move forward in the process.

Your duties at a glance

The Community Service and Supports (CSS) unit of the Long-Term Services and Supports (LTSS) section is within APD. Staff in this unit are responsible for developing programs, establishing policy, writing administrative rules and providing administrative oversight for programs which are implemented by the Area Agencies on Aging (AAAs) and Aging and Disability Resource Connections (ADRCs) including Centers for Independent Living (CILs). Staff regularly work with AAAs and CILs, office of budget and financial services, commissions, advocates, the Medicaid field structure and the general public. Staff responsibilities include program analysis, development of legislative concepts contract administration, training, and preparing reports to the legislature upon request.

As a Contracts and Written Communications Analyst, you will:

• Complete contract request forms, draft statements of work, and prepare request for proposal materials to submit with contract request forms.
• Record and monitor contracted project schedules, outcomes, accomplishments, and expenses.
• Assist with administrative functions as needed for contracted projects.
• Serve as a liaison between the statewide Office of Contracts and Procurement and the CSS unit to ensure contracted projects.
• Proofread and edit contract drafts to ensure correct descriptions of program-related information, and correct grammar, spelling, etc.
• Maintain contract log for all contracts within the CSS unit; Track contract deliverables and progress and submit invoices for payment.
• Maintain database of all CSSU publications to ensure they are translated into the top 10 languages, revised in collaboration with subject matter experts (SMEs) when needed, in stock, and available for order form partners.
• Work with Office of Publications and Creative Services to ensure design, translation and printing projects are completed accordingly, alert program staff to changes in timeline, cost, etc.
• Work with unit SMEs to draft and edit policy and program transmittals and other written communication to ensure clarity, readability, correct grammar and syntax, and correct punctuation.
• Share responsibilities of updating the CSSU website, training calendar, and AAA calendar.
• Work closely with APD communications officer to ensure coordinated communications efforts as needed.
• Provide coordination and assistance with monitoring AAA operations and evaluation.
• Prepare and administer surveys related to AAA and CIL activities.

Working conditions

• Fully remote or hybrid option available. May have an occasional need for in person, but rare. Flexible schedule allowed.
• Position is demanding, frequently requiring rush assignments.
• Must be able to multi-task, exercise attention to detail, be organized, must have excellent written communication skills and accuracy.

Application instructions & requirements

Your work history profile, cover letter, and resume are the perfect opportunity to highlight your interest in the position and demonstrate your skills, lived and/or work experience that shows you are an excellent candidate for the position.

• A cover letter is required. Attach a cover letter that demonstrates how you meet the qualifications and essential attributes for the position.
• Please upload a resume or complete the work history profile. Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application.
• Current State of Oregon employees: Apply via your employee Workday account.
• If you are not a current State of Oregon employee, view this

  application instructional video

  .
• After you submit your application, you will have additional tasks to complete in Workday. Please continue to check your Workday account throughout the recruitment process.

Additional requirements

• Finalists for this position will be subject to a computerized criminal history and abuse check. Adverse background information will be reviewed and could result in withdrawal of a conditional job offer or termination of employment.
• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

Helpful information

• This position is represented by the Service Employees International Union (SEIU).
• This recruitment may be used to fill future vacancies.
• Have questions about Workday, and want some tips on understanding the state application process? Check out our

  Oregon job opportunities

  page.
• If you need an accommodation under the Americans with Disabilities Act (ADA) to participate in the application or selection process, please contact

  ADA.DHS@dhsoha.state.or.us

  . Please be sure to include the job requisition number.
• For questions about the job duties or application process, please contact:

  Marina.Nieblas@odhs.oregon.gov

  . Please be sure to include the job requisition number.

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