The Opportunity
Provides administrative and logistical support for the Dean. Actively supports in coordinating a variety of administrative and operational activities.Works under minimal supervision with extensive latitude for the use of initiative and independent judgment and performs the following duties.
The Responsibilities
- Prepares correspondence, presentations, reports, agendas and memos for the Dean to include, includes handling of confidential information.
- Supports the Dean with budget planning and management, submissions and prepares the Dean's expense reports.
- Supports with the development and preparation of College of Interdisciplinary Studies publications such as reports, brochures and invitations.
- Supports the College Administrative Officer with monitoring internal control processes and financial analysis, account management/reconciliation.
- Provides administrative support for the Dean including the arrangement of day to day schedule, travel arrangements, mail handling, supplies control and necessary communications internally and externally.
- Organizes and schedules meetings, events and appointments, notifying attendees of location and time. Coordinates room bookings, equipment and catering for supervisor.
- Coordinates work with other Colleges, school districts and other organizations.
- Effectively communicates with executives and management within the University, State agencies and various school districts.
- Provides exam support, including assisting with scheduling and liaising with support departments, and preparing, distributing and collecting exam packs.
- Provides administrative leadership for local and international accreditation projects, including the formatting and storage of documentation, the preparation of materials for review, and arranging site visits.
- Performs special projects and assignments as requested by the Dean.
The Requirements
- Must possess a Bachelor’s degree from an accredited Institution with a minimum of 2 years of experience in Administrative work or an equivalent combination of experience and education.
Preferred Requirements
- Must have strong written and oral communication skills in English, and preferable in Arabic
- Highly computer literate including Microsoft Office Suite. Familiarity with graphic design software would be advantageous.
- Prepares payment requisitions and reimbursements for professional development, Internships and External reviewers
- Ability to learn and manage ZU web management software.
- Knowledge of office management systems and procedures
- Proficiency in MS Office (MS Excel and MS PowerPoint, Outlook)
To Apply
In addition to completing the online application form, attach a cover letter, a current CV, and the names and contact details of three professional references.
While we appreciate all applications, you will be contacted only if you are selected for an interview.
