You’re not the person who will settle for just any role. Neither are we. Because we’re out to create Better Care for a Better World, and that takes a certain kind of person and teams who care about making a difference. Here, you’ll bring your professional expertise, talent, and drive to building and managing our portfolio of iconic, ground-breaking brands. In this role, you’ll help us deliver better care for billions of people around the world. It starts with YOU.
The Executive Assistant role will provide administrative support to the Personal Care VP of R&E. Responsibilities include maintaining and modify the executive's schedule, and ensures the executive is made aware of issues that need immediate attention. They provide a broad range of confidential administrative support to the executive, additional team members, and other visiting executives if needed. The incumbent must maintain strong interpersonal relationships with employees at all levels of the organization, be highly detail oriented, and work independently to resolve issues.
In this role, you will:
- Maintain a continuously-updated and fully accurate PC R&E organizational chart including vacancies.
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Provide leadership/mentoring/training for, and coordination of, the PC R&E Assistant group, identifying and actioning continuous improvement items and best practices.- Create standard work to provide timely/accurate information to PC R&E VP on a weekly basis as identified (team member moves, new team members, anniversary milestones, birthdays etc).
- Manages the leader’s day to day calendar – Scheduling meetings, speaking engagements, and other appointments. This may also include setting up travel, conference rooms, and resources. Ensures there are no scheduling conflicts and that the leader knows where he/she needs to be and at what time.
- Makes sure the leader is prepared for his/her meetings (e.g., has the PPO of the meeting, pre-reads, briefings, etc.). Assembles packets of information and prepares materials including itineraries.
- Prepares department, staff, and other large-scale meetings including creating agendas, preparing any meeting materials and or presentations, assisting with notetaking and follow-up, scheduling the required conference space, facilitating refreshments, and managing the budget for these meetings and/or conferences.
- If requested, the admin will help with preparing and formatting information for internal and external distribution. This may include writing letters and memos, compiling data for reports, creating presentations, editing, proofreading, etc.
- Act as the point of contact between leaders and employees/clients, protecting the leader’s calendar and time.
- Prepares travel arrangements and takes care of all logistics.
- Monitors, tracks, and processes the leader’s expense reports.
- Acts as a liaison between the leader and Talent Acquisition to schedule interviews for open roles.
- Assists in the processing of new hires and will lead the Onboarding process for the leader’s direct reports.
- Works closely with the Communication Business Partner to assist in the creation and distribution of any communication on behalf of the leader to the organization.
- Orders and manages IT equipment and peripherals.
- Submits and follows up on any facility requests on behalf of the leader.
- Creates and manages purchase orders as requested.
- Pays invoices with the P-Card, when necessary.
- Handles all office supplies and shipping and mailing requests.
The successful candidate will join the NACP Baby Child Care team and report to the VP, Personal Care R&E.
About Us
At Kimberly-Clark, you’ll be part of the best teams committed to driving innovation and growth. We’re founded on 150 years of market leadership, and we’re always looking for new and better ways to perform—so what can you do with that? There’s no time like the present to make an impact at Kimberly-Clark. It’s all here for you at Kimberly-Clark.
Led by Purpose. Driven by You.
About You
You’re driven to perform at the highest level possible, and you appreciate a performance culture fueled by authentic caring. You want to be part of a company actively dedicated to sustainability, inclusion, wellbeing, and career development.
To succeed in this role, you will need the following qualifications:
- High School Diploma
- 5+ years of relevant experience
Total Benefits
For a complete overview, see www.mykcbenefits.com
Hybrid Work Arrangements: You’re looking to make a difference. When and where it works best for you. And at Kimberly Clark, we’re constantly exploring new ideas on how, when, and where we can best achieve results. When you join our team, you’ll experience Flex That Works, flexible work (hybrid) arrangements that empower you to have purposeful time in the office and partner with your leader to make flexibility work for both you and the business.
For Kimberly-Clark to grow and prosper, we must be an inclusive organization that applies the diverse experiences and passions of its team members to brands that make life better for people all around the world. We actively seek to build a workforce that reflects the experiences of our consumers. When you bring your original thinking to Kimberly-Clark, you fuel the continued success of our enterprise. We are a committed equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, age, pregnancy, genetic information, citizenship status, or any other characteristic protected by law.
Additional information about the compensation and benefits for this role are available upon request. You may contact 866-444-4516 for assistance. You must include the six digit Job # with your request.
The statements above are intended to describe the general nature and level of work performed by employees assigned to this classification. Statements are not intended to be construed as an exhaustive list of all duties, responsibilities and skills required for this position.
K-C will support in-country relocation for the chosen candidate for the role. The benefits provided will be per the terms of K-C’s applicable mobility policies. The benefits/policy provided will decided in K-C’s sole discretion.
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