The Academic Personnel Manager, under supervision of the Department Chair and the Department Administrator, manages and supervises the human resources operations in a large department consisting of faculty, lecturers, permanent staff, research engineers, postdocs, teaching assistants, and other student employees. Responsibilities include managing and processing faculty appointments, including off quarter/summer employment and negotiated salary trial program appointments, in accordance with University policies and procedures; administering and overseeing the entire review process for faculty promotions and merit increases, and for lecturer and adjunct faculty appointments. Solves conflicts associated with payroll, benefits, multi location agreements, and union agreements. Coordinates the department academic personnel policy making process, including the department bylaws.
Manages staff reclassifications, merit increases, performance evaluations, and incentive awards. Counsels faculty and staff for their payroll, benefits, human relations,and other personnel problems. Investigates and processes grievances, layoffs, and disciplinary actions. Leads, trains, and supervises administrative analysts, and administrative specialists. Provides information and training sessions on employee and labor relations, performance, and other personnel payroll, and benefits related topics.
Percentage of Time:
100
Shift Start:
8:00 am
Shift End:
5:00 pm
Qualifications for Position
14
Records
Qualifications
Required/Preferred
1. Demonstrated profound experience in university human resources policies, procedures, and systems, including academic, academic apprentice, and staff employment, compensation, salary administration, recruitment, and compliance
Required
2. Ability to analyze and interpret the UCLA Call, Academic Personnel Manual, Staff Personnel Manual, and the labor unions agreements
Required
3.Working knowledge of the U.S. Government and State laws regarding labor and employee relations, aliens (immigration), taxes, and benefits.
Required
4. Demonstrated excellent analytical, decision making, and problem solving skills.
Required
5.Ability to structure, sequence, and prioritize work while dealing with multiple deadlines, changing priorities, and frequent interruptions or distractions.
Required
6. Skill in supervision including organization of workflow to accomplish established objectives and to meet deadlines, delegating responsibility, training, evaluating subordinate effectiveness, administering necessary discipline, and maintaining an atmosphere conducive to productivity.
Required
7. Ability to use Word, Excel, and PowerPoint software, as well as University and School network systems.
Required
8. Ability to master and use campus online databases, such as personnel and payroll online systems (UCPATH), I-9 Tracker, student information (SIS), ledger (QDB), and staff compensation and employment (People Admin).
Required
9. Ability to master the Faculty Dossier Database and the OPUS, App Folio System database.
Required
10. Mathematical skills to accurately calculate payroll, percent of time, FTE, and teaching evaluation scores
Required
11. Familiarity with various campus resources to obtain data in different circumstances.
Required
12. Ability to handle sensitive problems calmly using common sense, fair and sound judgment, and creativity, complying with policies, analyzing various situations to reach best possible solutions to the benefit of the employee and
the university
Required
13. Ability to handle sensitive problems calmly using common sense, and fair.
Required
14. Skill in speaking clearly and distinctly using appropriate vocabulary and grammar to obtain and convey information to individuals at various organizational levels.
Required
Additional Posting Information
Bargaining Unit:
99-Policy Covered
Application Deadline:
05-29-2023
External Posting Date:
